Job Opportunities
Executive Assistant – Start Fall/Winter 2025
About Posen Library
For over twenty years, the Posen Library of Jewish Culture and Civilization has been producing print and digital collections of primary sources (images as well as excerpts from texts translated from over twenty languages). Experts in the field have curated these sources that represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. We are also beginning to make free, easy-to-use educational tools available on our website. Through these resources, the Posen Library seeks to fulfill its mission to provide an inclusive, expansive view of Jewish culture and history and to be the first place instructors turn for teaching materials on these topics.
About the Position
We seek a highly organized, people-oriented professional with at least five years of work experience to assist the CEO in day-to-day operations as well as meeting and scheduling support. They will also help the project expand our user-base by being a thought partner to the CEO on outreach efforts and by using their excellent writing skills to support external communications. This is an ideal position for someone with experience in Jewish communal or campus work. Candidates must be committed to a Jewish history that includes a multiplicity of voices and be excited to learn from an established executive with 20 years of experience in the field.
Responsibilities
- Manage ever-changing calendar for the CEO
- Support logistics for virtual & in-person meetings, including arranging travel
- Maintain and improve electronic filing systems
- Ensure contracts are signed in a timely manner
- Expense reconciliation
- Serve as a thought partner to the CEO around outreach & growth strategy
- Support communications work, including working with consultants and CEO to write and edit copy in alignment with the project mission, brand, and core values, possible social media work
Qualifications
- At least 5 years of experience in office administration and logistics support, ideally in a remote work environment
- Demonstrated ability to manage and prioritize multiple tasks and logistics
- Independent initiative and resourceful problem-solving
- Excellent communication and writing skills
- Discretion, reliability, and punctuality
- Demonstrated track record of increasing user bases and/or community engagement, ideally around Jewish topics
- A passion for inclusive learning environments
- Excitement to be part of a people-centered team committed to one another’s growth
- Desire for mentorship
- A sense of humor and ability to roll with the punches
- Proficiency in common work applications including Google Drive, Microsoft Office, Dropbox, Slack, as well as an enthusiasm to learn more
Term
This is a salaried, full-time position. Must be able to legally work in the United States or Canada. The Executive Assistant position is based in the NYC area with occasional trips for events and conferences. Please send a letter of interest and CV to managing editor Sarah Shectman at [email protected] by Friday, October 17.
Compensation
$75,000 annual salary plus a generous benefits package including:
- 20 days of paid vacation, 12 days of flexible time off, select holidays
- Employer contribution toward medical, dental, and vision premiums
- Up to $2,000 annual reimbursement for non-covered medical expenses
- Up to $1,000 annual professional development support
- Up to $1,000 annual childcare coverage reimbursement for work-required travel
- 3 months of paid family leave
- 3 months fully paid sabbatical, eligible after 4 years of full-time employment